23-12-04 Flatbed Printer w/ Related Goods & Srvcs Addendum 1 (RFP NEW)

Agency:	Houston Independent School District
Level of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Opps ID:	NBD15568550639893567
Posted Date:	Jan 12, 2023
Due Date:	Jan 23, 2023
Solicitation No:	23-12-04

Bid Information

Type	RFP
Status	Issued
Number	23-12-04 Flatbed Printer w/ Related Goods & Srvcs Addendum 1 (RFP NEW)
Issue Date & Time	12/23/2022 04:01:00 PM (CT)
Close Date & Time	1/23/2023 02:00:00 PM (CT)
Time Left	10 days 18 hours 13 minutes 12 seconds
Notes	REQUEST FOR PROPOSALS (RFP) INVITATION FOR VENDOR RESPONSE Dear Vendor, The Houston Independent School District is interested in receiving proposals from qualified individuals and/or organizations ("Vendor") for the procurement of select goods and/or services, as specified within this Request for Proposals ("RFP" or "Solicitation"). HISD Project Number : 23-12-04 Project Name: Flatbed Printer with Related Goods and Services In accordance with Houston ISD policies and procedures, HISD schools and/or departments are authorized to engage with "Approved Vendors" only. An HISD Approved Vendor is one that has been authorized for use upon having met a set of pre-determined criteria through a formal procurement process and awarded a contract ("Contract", "Agreement", or "Project") upon approval by the HISD Board of Education. The first step in obtaining Approved Vendor status is to respond to this solicitation and submit all required information and documentation. Upon completion of the Project evaluation process and verification of compliance with HISD's liability insurance requirements and Minority/Women Owned Business Enterprises (MWBE) Program, one or more Vendors will be recommended to the Board of Education for contract award. Once the HISD Board of Education formally approves the selected Vendor(s) for award, the HISD Purchasing Services department will issue a Notice of Award letter, affirming the awarded Vendor(s) status as an Approved Vendor for this specific Project. The tentative term of this Project is fr om March 10, 2023 , through March 9, 2024, with four (4) automatic annual renewals, not to extend beyond March 9, 2028 . Thereafter, HISD at its sole discretion may elect to either extend the Project for a term not to exceed 90 days for business continuity purposes, if needed. Pre-Proposal Conference: A Pre-Proposal conference will be held virtually via Microsoft Team s at 10:00 AM CST on Tuesday, January 10, 2023 . Ven dors interested in participating in the Pre-Proposal Conference must RSVP by registering with the link provided below. Please include the following information in your registration: Vendor company name, attendee first and last name, and email address. Click this link to register for the Pre-Proposal Meeting The HISD Category Specialist assigned to this solicitation is listed below. Any questions or concerns arising out of this RFP are to be directed to such individual in writing. Questions pertaining to the solicitation process or related to the scope or specifications contained in this RFP should be submitted via the electronic bidding portal by the deadline specified within the RFP. Answers to all questions received will be posted as an Addendum to this RFP within the electronic bidding portal. Thank you in advance for your participation in this solicitation. Sincerely, Category Specialis t Name : Gerardo Garcia Email Address: ggarci24@HoustonISD.org Office Main Number: 713-556-6515 Direct Line: 713-556-6584 Purchasing Services Department Houston Independent School District Hattie Mae White Educational Support Center 4400 West 18th Street Houston, TX 77092 Keep up with the latest news from HISD: www.HoustonISD.org

Contact Information

Name	Gerardo Garcia
Address	4400 West 18th Street Route 1 Houston, TX 77092-8501 USA
Phone	(713) 556-6515
Fax
Email	ggarci24@houstonisd.org

Bid Attachments

File Name	Description	File Size
RFP Part II Agreement Terms and Conditions Revised 08.10.2021 - EK.pdf (please login to view this document)	HISD Standard Terms & Conditions: These Standard Terms & Conditions are requirements that are binding upon award of a HISD Contract to the selected vendor(s). These terms communicate the District’s expectations in regard to the vendor's performance in connection with the District’s purchases.	368 KB
23-12-04_-_RFP_Part_I_Scope_of_Work_-_Specific_Conditions.pdf (please login to view this document)	RFP - Part I - Scope of Work & Specific Conditions: Vendors must review thoroughly the attached SOW and specific conditions associated with this RFP and upload an official proposal in response to this solicitation under the "Response Attachments" tab.	309 KB
VENDOR_FORM_Execution_of_Offer_RFP_23-12-04.pdf (please login to view this document)	VENDOR FORM Execution of Offer: Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab.	298 KB
VENDOR_FORM_Attachment_B_MWBE_Participation_Plan.pdf (please login to view this document)	Form B: MWBE Participation Plan: Vendor must download this form, complete it, and upload completed and signed form under "Response Attachments" tab. IMPORTANT: M/WBE documents are a part of Proposer’s evaluation. This documentation is required for your proposal to be evaluated by the district. HISD will determine whether the Proposer’s efforts meet the minimum standards of “Good Faith Effort” consistent with the district’s policy on the participation of M/WBEs. Failure to provide the required M/WBE documentation will be considered non-compliant. If a company is deemed non-compliant, it can lead to disqualification from the provision of goods and services to the district for current and/or future projects.	155 KB
VENDOR FORM Certificate of Insurance.pdf (please login to view this document)	Certificate of Liability Insurance (ACORD Form) and Insurance Verification Form: All prospective vendors must provide both a Certificate of Liability Insurance (ACORD form) and an Insurance Verification Form signed by the insurance agent/broker. The sample ACORD form provided herein displays the types of coverage and limits required of all vendors by the HISD Risk Management department. Both forms must be uploaded under "Response Attachments" Tab	824 KB
VENDOR FORM HB 1295 - Certificate of Interested Parties.pdf (please login to view this document)	VENDOR FORM HB 1295 - Certificate of Interested Parties.pdf (726 KB) HB 1295 - Certificate of Interested Parties: Vendor must complete the form online at https://www.ethics.state.tx.us/filinginfo/1295/ and upload the completed and signed form under the "Response Attachments" tab." Ensure to name "Houston ISD" as the Governmental Entity and the RFP Number referenced in this solicitation as the Contract ID Number.	726 KB
VENDOR FORM W-9 (Updated 2018).pdf (please login to view this document)	IRS FORM W-9 (Rev. 10-2018): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab. Vendors must ensure that the Legal Name and the Taxpayer Identification Number (TIN) entered on this form matches exactly with the information referenced in their IRS income tax return.	129 KB
VENDOR FORM Conflict of Interest (CIQ).pdf (please login to view this document)	VENDOR FORM Conflict of Interest.pdf (704 KB) Conflict of Interest Questionnaire (Form CIQ): Vendors must download this form, complete it, and upload completed and signed form under the "Response Attachments" tab. If the prospective vendor doesn't have any conflict of interest to disclose, then enter your individual or company name on line 1, enter "Not Applicable" or "N/A" on line 3, and then sign and date on line 7.	733 KB
VENDOR FORM - Criminal History Background Check v11.16.2021 (FILLABLE).pdf (please login to view this document)	VENDOR FORM - CRIMINAL HISTORY BACKGROUND CHECK CERTIFICATION: All vendors are required to download this form and then upload a completed and signed copy under the "Response Attachments" tab. The purpose of this form is for vendors to indicate whether their engagement with Houston ISD under this project/contract will involve direct contact with students, as defined within the form.	233 KB
VENDOR FORM - HISD Fingerprint Appointment Registration.pdf (please login to view this document)	HISD FINGERPRINT APPOINTMENT REGISTRATION FORM: All vendors who may or will have direct contact with students and continuing duties in connection with this contract must be fingerprinted as indicated in the Solicitation. Vendors should provide a copy of this form to their employees and/or subcontractor employees so that they may schedule an appointment to be fingerprinted. All employees/subcontractor requiring to be fingerprinted should not perform services in connection with this contract until HISD has reviewed their criminal history background and cleared them to perform services.	351 KB
23-12-04 Addendum 1 Notice_(1.1).pdf (please login to view this document)	ADDENDUM #1 TO RFP #23-12-04: This notice describes all the modifications made to this RFP in connection with Addendum 1. Vendors are held solely responsible for reviewing this Addendum prior to submitting a proposal.	2 MB

Bid Questions

Note -
There are 2 online only questions available. (please login to view these questions)

TRY FOR FREE

Not a USAOPPS Member Yet?

Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.

Start Free Trial Today >