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This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

The Department of Veterans Affairs Audie L. Murphy VA Hospital Pathology and Lab Med Service in San Antonio, Texas intends to award a brand name or equal contract award for the purchase of 3D EXTRAORAL IMAGING SYSTEM CS9600. The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items.

The purpose of this notice is to gain knowledge of potential qualified sources and their size
classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business, relative to NAICS 339114 with a size standard of 750 employees. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov or GSA E-Buy at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible.

ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001

1.00
EA

CS 9600 16x17 Edition Bundle (5 Yr P&L)
LOCAL STOCK NUMBER: 1758535

0002

1.00
EA

PATIENT SEAT FOR CS 9600 FAMILY
LOCAL STOCK NUMBER: 5501200

0003

1.00
EA

120KV LICENSE FOR CS 9600
LOCAL STOCK NUMBER: 5330642

0004

1.00
EA

EXTRAORAL FMS LICENSE FOR CS 9600
LOCAL STOCK NUMBER: 5330709

0005

1.00
EA

CBCT STL CONVERTER
LOCAL STOCK NUMBER: 5310784

0006

1.00
EA

ADVANCED RADIOLOGY KIT FOR CS 9600
LOCAL STOCK NUMBER: 5940085

0007

1.00
EA

CS FACE SCAN KIT FOR CS 9600
LOCAL STOCK NUMBER: 5940069

0008

1.00
EA

License server 20 users DICOM CSI8
LOCAL STOCK NUMBER: 5942982

0009

1.00
EA

9300 Premium Trade-in Program
LOCAL STOCK NUMBER: 1755115


STATEMENT OF WORK
PURPOSE: Used to take Panoramic and Cone Beam CT (3D) Images on dental patients for dental diagnostics and treatment plans.
GOAL: Replace outdated Pano unit at the DPC so it is compatible with VA s new operating system.
Information System Officer, Information Protection: The contractor will not have access to VA Desktop computers they will not have access to online resources belonging to the government.

Privacy Officer: The Contractor will not have access to protected Patient Health Information (PHI) nor will they have capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analysis is de-identified.

Records Manager:
Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.
Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.
Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.
Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.
Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.
The Government Agency owns the rights to all data/records produced as part of this contract.
The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.
Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].
No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.
Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

DELIVERY:
S.T.V.H.C.S. Logistics Service Warehouse
7400 Merton Minter Blvd.
San Antonio, TX 78229

CS 9600 Technical Specs
Imaging capability
panoramic imaging, scalable Cone Beam CTs, and cephalometric capability
Footprint
8 ft x 5 ft x 4.5 ft
Patient Positioning
Seated or Standing
Volume Reconstruction
YES
Panoramic Reconstruction
YES
Cephalometric Reconstruction
YES
DICOM Export
YES
Software OS
YES
Imaging Software included
YES
Voxel size
75 um
Focal Spot
0.3 min; 0.7 max
Scan Time
2D 0.5 13 sec; 3D 5 40 seconds
Detector
CMOS flat panel
Scalable fields of view 3D
Minimum 4.0 cm x 4.0 cm to 12 cm x 10 cm
Integrates with MIPACS for storage and archiving
Yes
VISTA validated
Yes
CBCT STL Converter
YES
Airway and Sinus Imaging
YES
DICOM License
YES
Workstation and reprocessing Stations Included
YES
Denture Dual scan capability
YES

Attachments/Links