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Sources Sought Notice

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Sources Sought Notice
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Sources Sought Notice

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DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the government to enter into a contract, nor does it restrict the government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the government. Information submitted in response to this notice is voluntary; the government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the government. The government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or General Services Administration (GSA). It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI.

1. Title: Spectrum Medical Vision Vue Software
2. Purpose: The purpose of this RFI is to identify potential sources that will aid in defining the procurement strategy for example, set-aside, sole source, or unrestricted for a solicitation the VA intends on issuing shortly as follows:

The Michael E. DeBakey VA Medical Center (MEDVAMC) located in Houston; Texas has a brand name requirement for Spectrum Medical Vision Vue Software for a Base year - plus four (4) each option years, not to exceed (NTE) five (5) years in total; items listed below.

Item #
Description/Part Number* Products
Qty
0001
Base Year - Spectrum Medical Vision Vue Software
4
1001
Option Year 1 - Spectrum Medical Vision Vue Software
4
2001
Option Year 2 - Spectrum Medical Vision Vue Software
4
3001
Option Year 3 - Spectrum Medical Vision Vue Software
4
4001
Option Year 4 - Spectrum Medical Vision Vue Software
4

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code is 339112 - Surgical And Medical Instrument Manufacturing with a size standard of 1000 employees. Product Supply Code (PSC) 6515 Medical and Surgical Instruments, Equipment, and Supplies.

3. Responses Requested: The following questions must be answered in response to this RFI. Answers that are not provided shall be considered non-responsive to the RFI:

a. Where are the requested items manufactured?

Vendor must attach documentation of this information to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice:

b. Are the requested items manufactured by a Small or Large business?

c. Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)?

Vendor must attach documentation of this to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice:

d. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in completion of this requirement?

The VA does not accept grey market items; therefore, the Vendor must attach an authorized distribution letter as an approved and authorized vendor on OEM letterhead by the manufacturer as evidence of proof to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

e. Name of potential Contractor that possesses the capability to fulfill this requirement. Contractors shall also provide the following:
Point(s) of contact name: ______________________________________
Address: ___________________________________________________
Telephone number: ___________________________________________
Email address: _______________________________________________
Company's business size: _______________________________________
UEI #: ______________________________
CAGE Code: _______________________________

f. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite 339112 NAICS code?

Please provide proof of qualifications.

g. Is your company available under any Government Wide Agency Contract (GWAC), GSA Schedule, Federal Supply Schedule (FSS), Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)?

If so, please identify the contract number for the government to review as part of this Market Research.

4. Opportunity/Market Pricing: The MEDVAMC is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition and general market pricing available in the industry. Vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation.

5. RFI responses are due by 9:00 am Central Standard Time on February 27, 2024; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to frank.sanders1@va.gov

The subject line shall read: RFI 36C25623Q0489 - Spectrum Medical Vision Vue Software.

NO SOLICITATION EXISTS AT THIS TIME.

There is no page limitation on subparagraphs 3(a) - 3(g). Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI.

Information provided will be used solely by MEDVAMC as Market Research and will not be released outside of the MEDVAMC Purchasing and Contracting Team.
6. Contact Information:
Frank Sanders
frank.sanders1@va.gov

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