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Introduction

The following Statement of Work (SOW) defines the scope of the services that the Communications Cabling Integrator, hereafter referred to as “Contractor”, will provide to the Federal Public Defender, Western District of Texas in the San Antonio, TX office, hereafter referred to as the “Operator”. PLEASE SEE ATTACHMENT SECTION FOR FULL SOW AND APPENDICIES

All bids need to be submitted in itemized format and clearly indicate costs for work as outlined in the SOW. Any updates will be listed in the attachments and labeled as "UPDATE" and include the of update. PLEASE BE SURE TO CHECK ATTACHMENTS PRIOR TO SUBMITTING BID TO ENSURE YOU HAVE ACCOUNTED FOR ANY UPDATES TO THE SOLICITATION.

Purpose

The purpose of this project is to install communications cabling and equipment as outlined in this SOW. Contractor will provide labor, materials, and equipment required to install a structured cabling system with shielded twisted-pair (STP) Category 6A voice and data connections at designated work area outlets from patch panel. Data outlets shall be RJ45 rated for Category 6A network cable. Voice outlets shall be RJ-11 terminations suitable for analog voice. Work includes all associated terminations (Ethernet 568-B, RJ-11), tie cabling, cable support systems throughout the suite, patch panels, and cable testing to accommodate the voice and cabling project as requested by the Operator for the new suite.

SOW

(PLEASE SEE ATTACHMENT SECTION FOR FULL SOW AND APPENDICIES)

The Contractor shall provide all materials, supplies, and labor to complete the work outlined below. All materials and supplies utilized shall be in new condition. The Contractor shall not re-purpose or otherwise utilize any existing data cabling, outlets, or connections without the approval of the Operator.

1. Server Rack Enclosure

• Contractor shall provide and install two (2) APC NetShelter SX (Model AR3100), Server Rack Enclosures, 42U, Black, Standard-Depth-Height (78.5” x 23.63” x 43”) or like kind, specifications, and quality with all associated hardware.


• Contractor must install enclosures 24” apart and secure the cabinets to the floor in a location in the Server Room as specified by the Operator.


• Contractor must ground the new cabinets with #6 ground wire to the Operator provided busbar.


• Rack posts in the cabinets will be positioned as specified by the Operator.

2. Patch Panels

• Contractor shall provide (3) Cat6A 48-port patch panels:
  
  
  
  1. Two (2) patch panels will be installed in Cabinet A and one (1) patch panel will be installed in Cabinet B, as specified by the Operator.
  
  
  2. All terminations must be tested and certified.
  
  
  3. See Appendix A and Appendix C for patch port assignments. Not all ports will be populated.
  
  
  
  


• Contractor shall provide and install one (1) 24-port patch panel installed in Cabinet B, as specified by the Operator.


• All cabling must be organized and secured.


• Patch Panel ports must be labeled, as specified by the Operator.

3. Voice Cabling

• Contractor will extend, secure, test, and label analog POTS lines from the telco providers point of termination to the supplied server rack enclosure.


• Contractor will provide one (1) 110 punch-block and mount it on the backboard as specified by the Operator.


• Contractor will cross connect five (5) existing telco provided analog lines from backboard to the 110 punch-block and bridge to the 24-port patch panel. See Appendix B.


• Contractor shall extend, secure, test, and label one pair to a duplex port receptacle in three locations. See Appendix A (analog notated in purple). Total number of analog wall drops: 3


• All cabling must be organized and secured.


• All faceplates and jacks must be the color white.

4. Data Cabling

• All cabling must adhere to ANSI/TIA/EIA 568-B standards and industry best practices.


• Contractor shall provide, install, secure, terminate, test, and label Category 6A STP Plenum grade cable from patch panels to termination points throughout the suite as outlined by the Operator. See Appendix A. Total number of data wall drops: 108


• All drop locations have existing conduit with pull string and receptacles.


• Contractor shall provide a ten (10) foot service loop for each cable pulled at each end of each run.


• All cabling must be organized and secured in the cable support system.


• All STP data cabling will be blue-colored.


• All terminations must be tested and certified.


• All faceplates and jacks must be the color white.

5. Cable Support System

• Contractor will purchase, provide, and install a cable management ladder between the two server rack enclosures.


• Contractor will purchase, provide, and install a cable management ladder from one server rack enclosure to the backboard.


• Contractor will purchase, provide, and install a cable tray that runs from the Server Room and continues throughout the entire suite to support the data cables running to the offices. Install proper cable support system, providing supports spaced no more than 5 feet apart, and within manufacturer’s requirements for fill ratio and load rating.


• All cabling must have a system to support overhead delivery of voice and data connections to the rack enclosure in the Server Room. All cabling must be organized and secured in accordance with industry standards. Cabling should be supported by cable trays, Loop Cable Hangers, and conduit where necessary through the suite.

6. Facilities Impact Canosidertations

• Contractor will ensure that all wiring meets national fire protection standards and codes.


• Contractor will follow all industry standard safety rules, regulations, and guidelines.


• Contractor is responsible for the cleanup and disposal of refuse generated in the performance of their duties.


• The Contractor shall repair or replace any items they may have damaged or destroyed during the performance of this task.


• All work, deliveries and testing will be conducted during normal business hours unless otherwise scheduled with the Operator.

7. Warranty

• The contractor warrants that all products furnished under this contract, including packaging and markings, will be free from defects in material or workmanship and will conform with the specifications and all other requirements of this contract. When return for correction or replacement is required, the contractor is responsible for all costs of transportation and for risk of loss in transit.

8. Documentation

• All Contactor installed equipment, cabling, and testing of said equipment shall be recorded in final closeout documentation. The contractor must also document the cable support system pathway and terminations.


• All documentation provided by the Contractor shall be generated using supported versions of Microsoft Office, Adobe PDF, or Microsoft Visio, where applicable. The Contractor shall convey all documentation via electronic transfer utilizing email, secure file transfer services, or other means.


• Contractor shall provide documentation showing the location of cable termination points.

9. Site Visit

• Prior to submission of quotation, the Contractor must conduct an on-site walk-through with staff at the Federal Public Defender office, 300 Convent Street, Suite 2350, San Antonio, TX 78205 to provide recommendations based on the content of this document.


• Site visits will be scheduled from Tuesday, April 25 through Thursday, April 27, between 9:00am and 4:00pm. You can schedule a site visit with Angela Kessel by either phone, 210-472-6700 or email, angela_kessel@fd.org. All visits need to be scheduled no later than Monday, April 24, 2023. We will need a POC for the site visit as well as a good contact phone and email. A calendar invite will be sent out to confirm the visit is on the schedule.

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