VENDORS THAT WERE AWARDED ON THE PREVIOUS PROPOSAL FOR RFP 2023-024 ARE NOT REQUIRED TO RESPOND TO THIS SUPPLEMENTAL PROPOSAL. This supplemental RFP is to add additional vendors to the already awarded list.
PURPOSE: The purpose of this proposal is to establish multiple competitive contracts for the purchase of service and materials
with qualified persons or companies interested in contracting with Plano ISD to provide HVAC, Chiller, Cooling Tower, Electrical, Lighting and Plumbing, Boiler Services district-wide on an as needed basis.
The intent is to find the BEST QUALIFIED SUPPLIERS IN EACH CATEGORY, not one supplier to perform all.
NOTE: This RFP replaces or will replace the following awards:
2017-095 Hydronic Heating Systems and Water Heater Replacements (expired December 2022)
2018-001 Chiller Maintenance/Repair (expired April 2023 no renewals available)
2019-010 HVAC & VFD Maintenance (will not be renewed at renewal time November 2023)
2019-027 Boiler Repair (expires July 2023 no renewals available)
2020-011 Electrical Maintenance (will not be renewed at renewal time May 2023)
2020-032 Plumbing Maintenance/Repair (will not be renewed at renewal time February 2024)
2023-006 Electrical Maintenance (will not be renewed at renewal time April 2025)
IF AWARDED TO ANY OR ALL OF THE REFERENCED RFPs ABOVE, PLEASE RESPOND TO THIS RFP TO PREVENT A LAPSE OF AN AWARD/CONTRACT WITH PLANO ISD.
ANNUAL EXPENDITURE:
The estimated expenditure for this contract is approximately $1,500,000 per year. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimate may be exceeded by 25% annually.
TERM: The initial term of this RFP will be for one (1) year from date of award.
This contract, upon the agreement of both the successful vendor(s) and the Plano ISD, will automatically extend for four (4) additional one (1) year periods.
Plano ISD has the option to extend this proposal at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services.
Plano ISD has the option to issue subsequent RFPs as needed.
Tentative - Pending Board Approval Date
Initial Contract Period: June 2023 - June 2024;
Contract YR2 (Option): June 2024 - June 2025;
Contract YR3 (Option): June 2025 - June 2026;
Contract YR4 (Option): June 2026 - June 2027;
Contract YR5 (Option): June 2027 - JUne 2028
