Bid Information
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Type
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Request for Proposal
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Status
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Issued
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Number
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2023-11-067-S1 (Building & Grounds Maintenance Services)
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Issue Date & Time
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10/30/2023 12:00:01 PM (CT)
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Close Date & Time
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12/8/2023 10:00:00 AM (CT)
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Notes
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PLEASE NOTE! IN ORDER TO BECOME (OR REMAIN) AN APPROVED VENDOR WITH PLANO ISD FOR ANY OF THE LISTED CATEGORIES, YOU MUST RESPOND TO THIS INVITATION WITH A PROPOSAL. IT IS NOT NECESSARY TO OFFER ALL CATEGORIES OF SERVICES LISTED. ENTER YOUR RATE FOR THOSE THAT YOU OFFER.
SCOPE: The Plano Independent School District (Plano ISD) is seeking proposals for the purchase of the following to fill the needs of the schools and various departments of PISD on an "As Needed" basis. Quotes will be requested as needed for small to medium scope projects. Large scope projects are expected to be bid separately. It is not the intent of the district to ask suppliers to alter their business model. If offering a different model, the supplier must explicitly state so in the Bid Notes section.
BUILDING AND GROUNDS MAINTENANCE SERVICES
It may be assumed that all service categories have the potential to include routine servicing, maintenance, refinishing, repair, replacement, upgrade, cleaning, inspection, installation, etc and the materials to complete the work. The requirements of each job is to be communicated in a quote request by Plano ISD Facilities or Purchasing Departments. Awards are anticipated to cover small to medium project needs, and exclude large projects (for example, installation of a new gym floor would be excluded). Regardless of the category named, use of (or lack thereof) parenthetical words, the word "include(s)", "including", or "etc", are intended to further clarify the category and is not meant to limit. Line items pricing is requested of reputable suppliers for any of the following service categories offered by the business entity:
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Painting, Power Washing, Sandblasting
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Bleachers
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Concrete Work & Masonry
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Disaster Cleanup
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Doors (include Roll-up/Overhead Doors, ADA Door Openers, etc)
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Environmental Services (Sand Traps, Acid Traps, Hazardous Waste Disposal)
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Equipment Rental
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Facilities Appliance Repair (may include ice machines, ovens, washers/dryers, etc)
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Fencing
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Glasswork
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Grounds Maintenance
(Aerification, Sod, Stump & Tree Removal, Tree Trimming - Over 10', etc;
Not Mowing)
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Marquees, Digital & Other
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Parking Lots (Marking, Sealing, Striping, etc)
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Play Structures
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Ponds & Fountains
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Pumps & Pumping (Pond, Sump, Water Well, etc)
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Restroom Accessories (Partitions, ADA bars, Dispensers, etc)
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Signage (Interior & Exterior, including Parking Lots)
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Sound & Display Systems (Campus, Gym, Stage & Theater - Bell, PA, School Time Clock, etc)
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Special Education Ceiling Lifts
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Stage Curtain & Drapery
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Stage Rigging & Lighting Equipment
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Welding
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Winch & Pulley Systems (Gym Dividers, Basketball Goals, etc)
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Window Shades & Tinting
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Window Washing
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Wood Floor Refinishing (Gym, Stage, Dance, etc)
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Other Building or Grounds Services Not Otherwise Listed
This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements to procure vendors who provide goods and/or services purchased by Plano ISD using federal dollars. This proposal may be used with local, state, federal and grant funded programs.
NOTE: This RFP replaces or will replace the following awards:
2019-020 Bleacher Maintenance (will not be renewed at renewal time May 2024)
2019-042 Marquee Signs & Installation (will not be renewed at renewal time October 2023)
2021-017 Building Materials & Supplies for Carpentry
(will not be renewed at renewal time October 2023)
2021-027 Pump Repair (will not be renewed at renewal time November 2023)
2021-032 Paint & Related Supplies, Painting Services and Power Washing/Sandblasting
(will not be renewed at renewal time December 2023)
2022-017 Glass Installation (will not be renewed at renewal time May 2024)
2022-018 PA System, Clock & Bell Repair and Upgrade (will not be renewed at renewal time May 2024)
2022-033 Fencing Installation & Repairs (will not be renewed at renewal time June 2024)
IF AWARDED TO EITHER OF THE REFERENCED RFPs ABOVE, OR PREVIOUSLY EXPIRED CONTRACTS, PLEASE RESPOND TO THIS RFP TO PREVENT A LAPSE OF AN AWARD/CONTRACT WITH PLANO ISD.
ESTIMATED ANNUAL EXPENDITURE: The estimated expenditure for this district-wide contract is approximately $750,000 annually. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimate may be exceeded by 25% annually.
TERM:
The initial term of this RFP will be for one (1) year from date of award.
This contract, upon the agreement of
both the successful vendor(s) and the Plano ISD, will automatically extend for four (4) additional one (1) year periods.
This decision will be made in the best interests of Plano ISD.
Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services.
Initial Contract Period: November 2023 - November
2024
Contract YR2 (Option): November 2024 - November
2025
Contract YR3 (Option): November 2025 - November
2026
Contract YR4 (Option): November
2026 - November
2027
Contract YR5 (Option): November 2027 - November
2028
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