Houston ISD Procurement Card Program

Agency:	Houston Independent School District
Level of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Opps ID:	NBD15568809427820089
Posted Date:	Aug 18, 2023
Due Date:	Sep 5, 2023
Solicitation No:	24-07-08

Bid Information

Type	RFP
Status	Issued
Number	24-07-08 Addendum 1 (Houston ISD Procurement Card Program)
Issue Date & Time	8/4/2023 05:18:25 PM (CT)
Close Date & Time	9/5/2023 10:00:00 AM (CT)
Time Left	17 days 16 hours 53 minutes 25 seconds
Notes	REQUEST FOR PROPOSALS (RFP) INVITATION FOR VENDOR RESPONSE Dear Vendor, The Houston Independent School District is interested in receiving proposals from qualified individuals and/or organizations ("Vendor") for the procurement of select goods and/or services, as specified within this Request for Proposals ("RFP" or "Solicitation"). HISD Project Number: 24-07- 08 Project Name: Houston ISD Procurement Card Program In accordance with Houston ISD policies and procedures, HISD schools and/or departments are authorized to engage with "Approved Vendors" only. An HISD Approved Vendor is one that has been authorized for use upon having met a set of pre-determined criteria through a formal procurement process and awarded a contract ("Contract", "Agreement", or "Project") upon approval by the HISD Board of Education. The first step in obtaining Approved Vendor status is to respond to this solicitation and submit all required information and documentation. Upon completion of the Project evaluation process and verification of compliance with HISD's liability insurance requirements and Minority/Women Owned Business Enterprises (MWBE) Program, one or more Vendors will be recommended to the Board of Education for contract award. Once the HISD Board of Education formally approves the selected Vendor(s) for award, the HISD Purchasing Services department will issue a Notice of Award letter, affirming the awarded Vendor(s) status as an Approved Vendor for this specific Project. The tentative term of this Project is from November 10, 2023 , through November 9, 2024 , with four (4) automatic annual renewals, not to extend beyond November 9 , 2028 . Thereafter, HISD at its sole discretion may elect to either extend the Project for a term not to exceed 90 days for business continuity purposes, if needed. Pre-Proposal Conference: A Pre-Proposal conference will be held virtually via Microsoft Teams at 10 AM CST on Augus t 16, 2023 . Vendors interested in participating in the Pre-Proposal Conference must RSVP by registering with the link provided below. Please include the following information in your registration: Vendor company name, attendee first and last name, and email address. Click this link to register for the Pre-Proposal Meeting The HISD Category Specialist assigned to this solicitation is listed below. Any questions or concerns arising out of this RFP are to be directed to such individual in writing. Questions pertaining to the solicitation process or related to the scope or specifications contained in this RFP should be submitted via the electronic bidding portal by the deadline specified within the RFP. Answers to all questions received will be posted as an Addendum to this RFP within the electronic bidding portal. Thank you in advance for your participation in this solicitation. Sincerely, Category Specialist Name: Heather March Email Address: heather.march @houstonisd.org Office Main Number: 713-556-6515 Direct Line: 713-556- 6525 Purchasing Services Department Houston Independent School District Hattie Mae White Educational Support Center 4400 West 18th Street Houston, TX 77092 Keep up with the latest news from HISD: www.HoustonISD.org

Contact Information

Name	Heather March
Address	4400 West 18th Street Route 1 Houston, TX 77092-8501 USA
Phone	(713) 556-6515
Fax
Email	heather.march@houstonisd.org

Bid Attachments

File Name

Description

File Size

Data pager

1 2

Page size:

PageSizeComboBox

select

Your browser does not support inline frames or is currently configured not to display inline frames.

19 items in 2 pages

Houston ISD Standard Terms and Conditions.pdf (please login to view this document)

HISD Standard Terms & Conditions: These Standard Terms & Conditions are requirements that are binding upon award of a HISD Contract to the selected vendor(s). These terms communicate the District’s expectations in regard to the vendor's performance in connection with the District’s purchases.

14.75 MB

RFP Part I Scope of Work and Specific Conditions.pdf (please login to view this document)

RFP - Part I - Scope of Work & Specific Conditions: Vendors must review thoroughly the attached SOW and specific conditions associated with this RFP and upload an official proposal in response to this solicitation under the "Response Attachments" tab.

264 KB

VENDOR FORM MWBE Participation Plan.pdf (please login to view this document)

VENDOR FORM: MWBE Participation Report: Vendor must download this form, complete it, and upload completed and signed form under "Response Attachments" tab. IMPORTANT: M/WBE documents are a part of Proposer’s evaluation. This documentation is required for your proposal to be evaluated by the district. HISD will determine whether the Proposer’s efforts meet the minimum standards of “Good Faith Effort” consistent with the district’s policy on the participation of M/WBEs. Failure to provide the required M/WBE documentation will be considered non-compliant. If a company is deemed non-compliant, it can lead to disqualification from the provision of goods and services to the district for current and/or future projects.

17.37 MB

VENDOR FORM Execution of Offer.pdf (please login to view this document)

VENDOR FORM Execution of Offer: Vendor must download this form, complete it, and upload completed and signed form under "Response Attachments" tab

291 KB

VENDOR FORM Certificate of Insurance.pdf (please login to view this document)

VENDOR FORM Certificate of Liability Insurance (ACORD Form) and Insurance Verification Form: All prospective vendors must provide both a Certificate of Liability Insurance (ACORD form) and an Insurance Verification Form signed by the insurance agent/broker. The sample ACORD form provided herein displays the types of coverage and limits required of all vendors by the HISD Risk Management department. Both forms must be uploaded under "Response Attachments" Tab

3.09 MB

VENDOR FORM HB 1295 Certificate of Intersted Parties.pdf (please login to view this document)

VENDOR FORM HB 1295 - Certificate of Interested Parties.pdf (726 KB) HB 1295 - Certificate of Interested Parties: Vendor must complete the form online at https://www.ethics.state.tx.us/filinginfo/1295/ and upload the completed and signed form under the "Response Attachments" tab." Ensure to name "Houston ISD" as the Governmental Entity and the RFP Number referenced in this solicitation as the Contract ID Number.

915 KB

VENDOR FORM W9 (Updated 2018).pdf (please login to view this document)

VENDOR FORM IRS FORM W-9 (Rev. 10-2018): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab. Vendors must ensure that the Legal Name and the Taxpayer Identification Number (TIN) entered on this form matches exactly with the information referenced in their IRS income tax return.

1.67 MB

VENDOR FORM Conflict of Interest (CIQ).pdf (please login to view this document)

VENDOR FORM Conflict of Interest.pdf (704 KB) Conflict of Interest Questionnaire (Form CIQ): Vendors must download this form, complete it, and upload completed and signed form under the "Response Attachments" tab. If the prospective vendor doesn't have any conflict of interest to disclose, then enter your individual or company name on line 1, enter "Not Applicable" or "N/A" on line 3, and then sign and date on line 7.

1.40 MB

VENDOR FORM Criminal History Background Check Certification.pdf (please login to view this document)

VENDOR FORM - CRIMINAL HISTORY BACKGROUND CHECK CERTIFICATION: All vendors are required to download this form and then upload a completed and signed copy under the "Response Attachments" tab. The purpose of this form is for vendors to indicate whether their engagement with Houston ISD under this project/contract will involve direct contact with students, as defined within the form.

370 KB

VENDOR FORM Houston ISD Fingerprint Appointment Registration.pdf (please login to view this document)

VENDOR FORM HISD FINGERPRINT APPOINTMENT REGISTRATION FORM: All vendors who may or will have direct contact with students and continuing duties in connection with this contract must be fingerprinted as indicated in the Solicitation. Vendors should provide a copy of this form to their employees and/or subcontractor employees so that they may schedule an appointment to be fingerprinted. All employees/subcontractor requiring to be fingerprinted should not perform services in connection with this contract until HISD has reviewed their criminal history background and cleared them to perform services.

725 KB

VENDOR FORM Reference Survey.pdf (please login to view this document)

VENDOR FORM REFERENCE SURVEY: The Evaluation Committee considers Vendor’s reputation and quality of Vendor’s goods or services in the evaluation of this Proposal. To aid in this process, the District requests that Proposer send the attached Vendor Form, Performance Evaluation Survey (Survey) to three (3) valid references. It is Proposer’s sole responsibility to ensure that Surveys are sent to Vendor’s desired references. Recipients must return the completed survey to HISD by the method(s) outlined on the Survey. The District will not accept a Survey returned by Vendor or a Survey returned after the assigned deadline.

290 KB

VENDOR FORM Form F - Price Schedule.xlsx (please login to view this document)

FORM F- Price Schedule: All prospective vendors must submit individual price structure for program card product and service referenced in the solicitation.

33 KB

VENDOR FORM Procurement Card Questionnaire.xlsx (please login to view this document)

VENDOR QUESTIONNAIRE: All prospective vendors must submit responses price referenced on the questionnaire.

21 KB

VENDOR FORM Appendix 1 Functional Requirements Document.pdf (please login to view this document)

FUNCTIONAL REQUIREMENTS: Please review Houston ISD Functional Requirements for the solicitation.

346 KB

VENDOR FORM Appendix 2 Net Mapper.pdf (please login to view this document)

NET MAPPER: Please review Houston ISD Net Mapper for the solicitation.

1.62 MB

TRY FOR FREE

Not a USAOPPS Member Yet?

Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.

Start Free Trial Today >