HVAC Rooftop Replacement (23 Campuses)

Agency:	Fort Worth Independent School District
Level of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Opps ID:	NBD15642589759691226
Posted Date:	Dec 2, 2022
Due Date:	Dec 8, 2022
Solicitation No:	23-055

Bid Information

Type	Request For Proposal
Status	Issued
Number	23-055 Addendum 4 (HVAC Rooftop Replacement (23 Campuses))
Issue Date & Time	10/26/2022 12:07:39 PM (CT)
Close Date & Time	12/8/2022 02:00:00 PM (CT)
Time Left	5 days 20 hours 22 minutes 14 seconds
Notes	The Fort Worth Independent School District is accepting RFP's (Request for Proposals) for 23-055 HVAC Rooftop Replacement at 23 Campuses. The period of performance is from the date of award to June 30th, 2024 with the option to extend for one (1) additional year. All purchase orders dated and issued will be subject to the terms and conditions of this RFP. A pre-proposal meeting will be held Wednesday , November 2nd at 2:00 pm in the Operations Management Conference Room at 4200 Lubbock Ave, Fort Worth, TX 76115 . Each vendor who submits a proposal for consideration is highly encouraged to be present at the meeting or have an authorized representative present. All visits to the site, outside of the scheduled site visit, must be cleared with Antonio Rosales beforehand.

Contact Information

Name	Eric McKibben
Address	100 N. University Ave. Fort Worth, TX 76107 USA
Phone	1 (817) 8142213
Fax
Email	eric.mckibben@fwisd.org

Bid Documents

Document name	Format
Bid Invitation (please login to view this document)	Acrobat / PDF
Public Question & Answer (please login to view this document)	Acrobat / PDF

Bid Attachments

File Name	Description	File Size
Data Sharing Agreement Template (Revised).docx (please login to view this document)	Data Sharing Agreement	56 KB
Scanned from a Xerox Multifunction Printer.pdf (please login to view this document)	23-055 Bid Ad	70 KB
Scanned from a Xerox Multifunction Printer.pdf (please login to view this document)	23-055 Sign-in Sheet	94 KB
23-055 HVAC Sign in sheet with models.pdf (please login to view this document)	23-055 Site Breakdown with Models	591 KB
Schedule Site Visit revised.pdf (please login to view this document)	Scheduled Site Visit	103 KB
Schedule Site Visit remake.pdf (please login to view this document)	Rescheduled Site Visits from cancellation	101 KB
23-055 RTU Specifications.pdf (please login to view this document)	RTU Specifications	618 KB

Bid Questions

Question	Oaklawn Elementary School: Q1.) The bid is asking to replace (2) 5-ton units. There are (8) units on the roof. One AAON and seven Carriers. The AAON is one of the oldest of the bunch but want to be sure it is to be replaced?
Answer	See RTU Specifications, gas.
Submitted	11/30/2022 02:11:56 PM (CT)

Question	Sagamore Hill Elementary: Q1.)The bid is asking to replace (4) 5-ton units. There are (6) units on the roof. Two AAONs and four Carrier. Are the two AAONs going? Q2.) The bid is asking to replace (2) 6-ton units. There are (5) units on the roof. Three AAONs and two Carrier. Are any of the AAON going?
Answer	See RTU Specifications, gas.
Submitted	11/30/2022 02:11:45 PM (CT)

Question	West Handley: Q1.) The bid is asking to replace (2) 3-ton units. There are (4) units on the roof. Three Carriers and one AAON. Is AAON one of these units I need to quote? Q2.) The bid is asking to replace (10) 4-ton 208V units. There are (11) units on the roof. Eight AAONs and three Carriers. Which is not being replaced? Q3.)The bid is asking to replace (10) 5-ton units. There are (17) units on the roof. Three AAONs and fourteen Carriers. Are the three AAONs going?
Answer	See RTU Specifications, gas.
Submitted	11/30/2022 02:11:34 PM (CT)

Question	QUESTION 6 of 6 6. Would a Bid Extension be possible?
Answer	The bid has been extended.
Submitted	11/14/2022 11:47:22 AM (CT)

Question	QUESTION 5 of 6 5. The quantity and types of units listed in the ITB does not match the quantity and units types listed in the ADDENDUM 2 breakdown. Please provide clarifications on which units are to be replaced at each school. This continues throughout the schools, I have listed 2 examples below. a. Example: Oaklawn ITB states to replace (10) 2-ton units, (1) 3-ton unit, (8) 4-ton units, (2) 5-ton units, (3) 7.5-ton units, (1) 8-ton, (2) 10-ton units, (1) 20-ton unit; ADD-2 Site Breakdown shows (9) 2-ton units, (3) 3-ton units, (12) 4-ton units, (8) 5 ton units, (2) 7.5-ton units, (0) 8-ton units, (1) 10-ton unit, (1) 20-ton unit. b. Example: Nash ITB states to replace (1) 3-ton unit, (1) 5-ton unit, and (4) 6-ton units; ADD-2 Site Breakdown shows (4) 3-ton, (4) 6-ton, and (0) 5-ton.
Answer	See RTU Specifications, gas.
Submitted	11/14/2022 11:47:08 AM (CT)

Question	QUESTION 4 of 6 4. Please confirm that work is to be performed when schools are not occupied. If school is to be occupied is temporary cooling required?
Answer	Work to be done while not occupied.
Submitted	11/14/2022 11:46:47 AM (CT)

Question	QUESTION 3 of 6 3. ITB states that we are to install Ionizers at each unit. In the prebid meeting it was said that ionizers have been installed on all Elementary schools already. Should we price the ionizers for every school? Can we get a detailed list of where ionizers are currently installed.
Answer	Bi-polar Ionazation is already installed at all elementary schools. It will need to be removed and re-installed.
Submitted	11/14/2022 11:46:40 AM (CT)

Question	QUESTION 2 of 6 2. Daggett ES #119 states that RT19 in the Principal’s room in NOT accessible. Is this unit to be replaced? If so we will need more information about the unit and the process of gaining access to replace the unit.
Answer	See RTU Specifications, gas.
Submitted	11/14/2022 11:46:30 AM (CT)

Question	QUESTION 1 of 6 1. ITB states like for like replacement, but Aaon or Carrier only. The schedule in addendum 2 shows many other brands are on the schools currently. What is the route forward on the non-Aaon and Carrier units?
Answer	Carrier, Aaon, or equal. If bidding non Carrier or Aon, a ny and all alternate equipment must function as an exact replacement to the original specified equipment without changes to any other part of the HVAC system unless otherwise specified. All alternate equipment proposed must have clear documentation submitted to demonstrate such equal replacement.
Submitted	11/14/2022 11:46:18 AM (CT)

Question	West Handley •The bid is asking to replace (2) 3-ton units. There are (4) units on the roof. Three Carriers and one AAON. Is AAON one of these units I need to quote? •The bid is asking to replace (10) 4-ton 208V units. There are (11) units on the roof. Eight AAONs and three Carriers. Which is not being replaced? •The bid is asking to replace (10) 5-ton units. There are (17) units on the roof. Three AAONs and fourteen Carriers. Are the three AAONs going? Sagamore Hill Elementary •The bid is asking to replace (4) 5-ton units. There are (6) units on the roof. Two AAONs and four Carrier. Are the two AAONs going? •The bid is asking to replace (2) 6-ton units. There are (5) units on the roof. Three AAONs and two Carrier. Are any of the AAON going? Oaklawn Elementary School •The bid is asking to replace (2) 5-ton units. There are (8) units on the roof. One AAON and seven Carriers. The AAON is one of the oldest of the bunch but want to be sure it is to be replaced?
Answer	See RTU Specifications, gas.
Submitted	11/14/2022 11:29:44 AM (CT)

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