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Contract Management Software Solution

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Agency: County of Harris - Department of Education
Level of Government: State & Local
Category:
  • 70 - General Purpose Information Technology Equipment (including software).
  • D - Automatic Data Processing and Telecommunication Services
Opps ID: NBD16048250758687936
Posted Date: Feb 7, 2024
Due Date: Feb 13, 2024
Solicitation No: 24/024TD

Bid Information



Type
RFP
Status
Issued
Number
24/024TD Addendum 1 (Contract Management Software Solution)
Issue Date & Time
12/18/2023 09:15:59 PM (CT)
Close Date & Time
2/13/2024 02:00:00 PM (CT)
Time Left
5 days 19 hours 44 minutes 2 seconds
Notes
Harris County Department of Education (“HCDE” or the “Department”) is conducting this procurement to establish a contract for a Contract Management Software Solution. The Term of the prospective contract is a period of five (5) years. The maximum duration of any contract resulting from this procurement is a total of five (5) years, running from the date of execution of the contract by the authorized representative of the Department.



THE OFFICES OF HCDE WILL BE CLOSED ON THE FOLLOWING DATES:


  • DECEMBER 21, 2023 THROUGH JANUARY 2, 2024 FOR CHRISTMAS


  • JANUARY 15, 2024 FOR DR. MARTIN LUTHER KING, JR DAY


  • MARCH 11, 2024 THROUGH MARCH 15, 2024 FOR SPRING BREAK


  • MARCH 29, 2024 FOR GOOD FRIDAY


Contact Information
Name
Tameisha Davenport
Address
6300 Irvington Blvd
Houston, TX 77022 USA
Phone
Fax
(713) 696-0720
Email
tameisha.davenport@hcde-texas.org





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Vendor Packet RFP24-024TD Contract Management Software Solution.pdf (please login to view this document) 		REQUIRED: Please download and complete all forms in the New Vendor Packet, then upload to the "Response Attachments" tab. NOTE: If these forms are not completed and submitted with your response by the closing date and time, your response may be deemed as "Non-responsive". 5.73 MB

RFP# 24-024TD Contract Management Software Solution FINAL.pdf
RFP DOCUMENT: Please read this document in its entirety. 471 KB



Bid Questions
















Question
Do the forms such as the CIQ and Certificated of Interested parties need to be completed by solution provider and implementation partner?
Answer

All forms must be completed by the responsive vendor.

Submitted 1/19/2024 10:39:24 AM (CT)


Question
IF we have an implementation partner that we are considering for the project do they need to do a separate registration and can we reference them in our response as part of the costing and project plan?
Answer HCDE is seeking turnkey pricing for this contract management solution.
Submitted 1/19/2024 10:35:46 AM (CT)


Question
Do the Vendor Packet documents need to be completed at this stage or after we are down-selected as a chosen vendor?
Answer Yes, as per section 3.1 : Required Proposal Format
Submitted 1/19/2024 10:34:35 AM (CT)


Question
Have you seen demonstrations of contract management systems prior to issuing this RFP? If so, will you share which systems?
Answer No
Submitted 1/19/2024 09:31:23 AM (CT)


Question
Is the vendor required to be on site for any portion of the contract term?
Answer No
Submitted 1/19/2024 09:30:17 AM (CT)


Question
Could the materials provided during the pre-proposal meeting and, if applicable, the video of the meeting be posted to the procurement portal?
Answer

All questions were submitted and will be responded to in the EBID system. The pre-proposal meeting was not recorded.

Submitted 1/19/2024 09:26:24 AM (CT)


Question
Do the systems you wish this solution to interface with(PowerSchool and EUNA Solutions) have APIs available? If so, are they available for review? If not, please describe integration capabilities.
Answer

PowerSchool’s eFinance does not currently have an API, but does allow the import of some data.

Submitted 1/19/2024 09:17:00 AM (CT)


Question
Regarding data migration needs mentioned in 4.3, Specifications, Integration and Data Migration, please describe the data, the number and type of records, the total size of the files, etc
Answer Please describe your integration and data migration capabilities.
Submitted 1/19/2024 09:13:05 AM (CT)


Question
Is the agency currently using another system and/ or vendor for a Contract Management Software Solution? If so, what is the system/vendor? If not, how is contract management currently being managed?
Answer HCDE does not currently have a contract management software solution.
Submitted 1/19/2024 09:05:29 AM (CT)


Question
Do you have an anticipated budget or not-to-exceed amount for this project? If so, will you share the budget amount?
Answer No
Submitted 1/19/2024 09:04:43 AM (CT)

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